School of Pathology ARCP Guidance for Trainees

  • The ARCP process is an open one.  In advance of the assessment, trainees prepare evidence of their progress in relation to curricular goals, with support from their Educational Supervisor.  The ARCP Panel makes its judgement of the appropriate outcome solely on the basis of the evidence submitted beforehand.  If the Educational Supervisor and/or the Training Programme Director believe that sufficient and satisfactory progress has not been made (i.e. not Outcome 1), this should have been discussed with the trainee before he or she meets the Panel. 
  • All assessment evidence presented for the ARCP must be submitted via the RCPath LEPT system.  It must be assigned to that specific ARCP.  Freestanding documentation (including logbooks) will not be accepted, either in electronic or paper form.  Trainees may wish to keep their own freestanding electronic or paper copies as a backup, but this is not mandatory.
  • No patient identifiable material must ever be included in the LEPT or sent to the Deanery in support of ARCP.  Any breach of this stipulation is treated as a serious probity issue.
  • ARCP for those Year 1 trainees who have to take the Year 1 assessment will take place after the results are available. 
  • Trainees will be given at least six weeks written notice of their ARCP date, with written guidance as to the evidence to be provided and how to enter it into the LEPT system. 
  • Trainees are required to complete collection of their assessment evidence, and ensure that their educational supervisor completes the ESSR in the LEPT a minimum of two weeks before the ARCP date to enable to be reviewed by Panel members.  Failure to meet this deadline may result in Outcome 5.
  • Trainees must keep their own training dates up to date in the LEPT.  This includes the start and end dates of their current year of training (the ‘ARCP period’), and the actual ARCP date (initially set automatically by estimate but the trainees must record the LEPT with actual date as soon as they receive it).
  • Some pathology training programmes are managed jointly between Peninsula and Severn.  If their TPD is geographically based in the other area, trainees must contact the RCPath Training Department to be assigned manually to that TPD.
  • Trainees will be handed a paper copy of their ARCP outcome form before they leave the assessment.  The form must be scanned, uploaded into the LEPT and linked to the relevant ARCP.  Trainees must be aware that the LEPT locks that ARCP one week before the end of the current ARCP period (not the ARCP date), but provided that the trainee has correctly entered the ARCP period dates there will be ample time to upload the outcome form after the meeting.
  • All Stage A trainees will have a face-to-face ARCP meeting.  If Outcome 1 is anticipated, trainees may subsequently, at the discretion of the TPD, be called to a meeting only every other year and the intervening assessments will be conducted by the Panel purely on the basis of the evidence submitted.
  • Further more detailed guidance about how to use the LEPT, in particular in preparation for the ARCP, is to be found on the Pathology School section of the Severn and Peninsula PGME websites.